The Barnes Foundation

Facilities Manager

Department: Operations                                                                                     
Position Reports To: Senior Director of Operations and Grounds                                                
Exempt/Non: Exempt

Primary Function: This is a management level position on the Operations team reporting to the Senior Director of Operations.
 
The responsibilities of this position include the maintenance, improvement, daily care and operation of the foundation’s buildings, structure, architecture, mechanical and electrical systems and grounds along with management of the building loading dock services, cleaning, trash and recycling programs, building furnishings, event set ups and administrative duties.
 
Education/Training/Experience:
·      Bachelor’s degree in a related field with 3+ years of relevant work experience.
·      Proficient in building management and lighting system software.
·      Knowledge and experience in the RFP and bid processes.
·      Strong verbal and written communication skills, with the ability to convey ideas clearly.
·      Excellent interpersonal, customer service, and problem-solving skills for interaction with guests, clients, and external organizations.
·      Solid understanding of building and facilities management, along with general office and administrative services.
·      Working knowledge of architectural, mechanical, electrical, and fire protection systems.
·      Familiarity with modern safety and security procedures relevant to public-access buildings.
·      Proficiency in Microsoft Office applications, particularly Excel and Word.
·      Flexibility to work evenings, nights, and during weather events or special events.
_______________________
Physical Requirements:

• Ability to lift up to 50 lbs.
• Prolonged periods of sitting and standing.
• Capability to move furniture as needed.
• Use of ladders and stairs is required.

Visual Requirements:

• Extensive use of computers and other visual displays.

Hearing Requirements:

• Effective communication through phone use.

Working Conditions:

• Work is performed in office environments as well as mechanical, electrical, and building service areas, including access to building roofs and grounds.

_______________________________________________________
 Job Responsibilities:
·      Maintains a visible role in the daily operation of the foundation ensuring the facility and grounds are pristine.
·      Oversees the facility services work order and preventative maintenance systems ensuring timely completed of requests using in-house and outsourced services and coordinating repair schedule with foundation activities.
·      Manages the grounds contractor making sure the site is clean, the landscape is cared for and is always looking its best.
·      Maintains the building set up schedules coordinating with public visitation, events and private events and classes.
·      Assists the Senior Director of Operations developing bid documents for service contracts and renovation and exhibition projects.
·      Maintains the department financial records updating the department budget and processing invoices.
·      Maintains the facilities department inventory for supplies and attic stock.
·      Manage the building package and mail delivery process along with loading dock and related services management.
·      Maintains up to date department vendor/contractor list, insurance log, and service contract bidding schedules, ensuring that service contracts and insurance do not expire.
·      Maintains a fixed asset inventory of furniture and fixtures.
·      Publishes the monthly facility report detailing maintenance repairs, projects and budget status.
·      Actively seeks out and maintains up-to-date knowledge regarding OSHA requirements, ADA requirements, building code and engineering requirements and assures compliance with these requirements.
Supervisory Requirements:
·      Manages the work of janitorial services staff, grounds maintenance contract employees and other specialized service providers, ensuring best in class work quality. Management of the second shift, providing oversight, direction and guidance to the facilities associates during events, building cleaning, and set up and breakdown for events and classes.
 
Organization-Wide Competencies:
 

• Effective Resource Use: Develops strategies and makes decisions that use time and resources wisely, manages resources effectively.
• Customer Focus: Demonstrates desire to help or serve others; identifies, anticipates and addresses internal and external needs; does what is necessary to ensure satisfaction.
• Problem-solving: Identifies problems and/or challenges. Weighs pros and cons of all possible solutions. Involves other in developing creative solutions to problems. Makes innovative use of computers and other information technology to contribute to problem solving. Produces practical solutions after carefully considering risks and alternatives. Willingly incorporates new and different information as it becomes available.
• Relationship building: Effectively builds and maintains harmonious, professional, respectful and productive relationships within The Barnes Foundation, professional field and community. Effectively works in a team setting. Communicates honestly and directly; shows diplomacy and tact. Uses appropriate channels of communication.
• Professional Presentation: Complies with organization policy and procedure. Demonstrates self-awareness and understanding of others; listens well; perceives emotions, concerns and interests accurately, and uses these skills to advance The Barnes Foundation mission; creates a healthy work environment; shows composure; and respects people of different cultures, ages and genders.
• Active Learning: Demonstrates curiosity and initiative to seek information; seeks to understand The Barnes Foundation business and outside factors that impact it; learns from best practices and generates fresh approaches; learns from experience and others; acquires skills; seeks feedback and advice resulting in improvement.
• Initiative: Takes calculated risks and does things that are new, different, or out of the box when necessary to reach goals, speaks up, asserts oneself, makes tough decisions in a timely manner; takes responsibility for outcomes.
• Ethics: Demonstrates ethical business practices; demonstrates and conducts oneself in a manner consistent with the organization’s mission statement and core values.
• Promotes the continuous growth of the Barnes Foundation.
• Interacts and communicates with fellow employees in a manner that promotes a harmonious and cooperative working environment in accordance with our Core Values.

Barnes Young Professionals Night Returns Friday, November 15th and it's All About Love!

It’s time to shine! Get ready to mix and mingle with the emerging creatives and young professionals who fuel Philly’s vibrant cultural scene. 
 
Tonight’s theme honors our latest special exhibition, Mickalene Thomas: All About Love. See works by the pioneering artist Mickalene Thomas in the East Coast debut of her first major international tour, and experience her dynamic vision of beauty, love, desire, and community.

Take cues from Thomas’s art and step out in style in fabulous ’70s- and ’80s-inspired outfits. DJ Val Fleury will light up the night with energetic house and techno with her signature global flair. We’ll set the scene with art, style, light bites, and sparkling sips—all we need is you!
 
Our galleries are open during this exclusive after-hours event—explore All About Love in the Roberts Gallery and experience Dr. Barnes’s diverse ensembles in the permanent collection.

Tickets and more information here: Young Professionals Night | Events at the Barnes (barnesfoundation.org)

Staff Accountant
Salary Range: $29.00 To $31.00 Hourly

Primary Function: Assist in generating timely and accurate financial statements for the Barnes. Provide general accounting customer service to staff. 

Education/Training/Experience: 

• High school diploma required, Associate's degree with emphasis in Accounting preferred.
• 3 years’ experience in general accounting.
• Intermediate computer skills working with integrated accounts payable and general ledger packages required, such as MIP. 
• Intermediate experience with Microsoft Office suite.
• Ability to develop strong partnerships with internal stakeholders.
• Strong attention to detail, organization and planning skills.
• Independent judgment, discretion and integrity.
• Nonprofit experience a plus. 

Physical Demand Analysis: 

• Physical Requirements: Lifting up to 10 lbs. 80% of day sitting required.
• Visual Requirements: Extensive computer use and review of documentation.
• Hearing Requirements: Phone use
• Working Conditions: Position operates in an environment that is generally free of noise, dust, temperature extremes or other hazards.

Job Responsibilities:
Month-End Close

• Prepare and enter journal entries to assist in preparation and distribution of timely and accurate monthly financial statements.
• Complete standard journal entries each month prior to financial statement preparation.
• Monitor month-end closing checklist for completeness.
• Maintain reconciliations of assigned accounts.

Company Credit Card administration

• Administer company credit card accounts including online credit card vendor. Orient new users, perform month end closing, review coding and make necessary adjustments.

Cash Receipts Entry

• Retrieve, review, and process cash batches to GL, capturing all revenue and receipts. 
• Reconcile daily credit card, ACH and other deposits against bank’s posting.
• Complete daily sales integration as applicable (ACME, Salesforce, Counterpoint).

Year End Audit

• Assist with preparation of PBC list and additional requests from auditors.
• Timely response to any additional requests from auditors. 

Additional

• Maintain the highest level of confidentiality and integrity in dealing with sensitive information.
• With training, provide payroll processing back-up support for the Payroll Coordinator.
• Performs other duties as requested.

Organization-Wide Competencies:

• Effective Resource Use: Develops strategies and makes decisions that use time and resources wisely, manages resources effectively.
• Customer Focus: Demonstrates desire to help or serve others; identifies, anticipates and addresses internal and external needs; does what is necessary to ensure satisfaction.
• Problem-solving: Identifies problems and/or challenges. Considers pros and cons of all possible solutions. Involves others in developing creative solutions to problems. Makes innovative use of computers and other information technology to contribute to problem solving. Produces practical solutions after carefully considering risks and alternatives. Willingly incorporates new and different information as it becomes available. 
• Relationship building: Effectively builds and maintains harmonious, professional, respectful and productive relationships within The Barnes Foundation, professional field and community. Effectively works in a team setting. Communicates honestly and directly; shows diplomacy and tact. Uses appropriate channels of communication.
• Professional Presentation: Complies with organization policy and procedure. Demonstrates self-awareness and understanding of others; listens well; perceives emotions, concerns and interests accurately, and uses these skills to advance The Barnes Foundation mission; creates a healthy work environment; shows composure’ respects people of different cultures, ages and genders.
• Active Learning: Demonstrates curiosity and initiative to seek information; seeks to understand The Barnes Foundation business and outside factors that impact it; learns from best practices and generates fresh approaches; learns from experience and others; acquires skills; seeks feedback and advice resulting in improvement.
• Initiative: Takes calculated risks and does things that are new, different, or out of the box when necessary to reach goals, speaks up, asserts oneself, makes tough decisions in a timely manner; takes responsibility for outcomes.
• Ethics: Demonstrates ethical business practices; demonstrates and conducts oneself in a manner consistent with the organization’s mission statement and core values.
• Promotes the continuous growth of the Barnes Foundation.
• Interacts and communicates with fellow employees in a manner that promotes a harmonious and cooperative working environment in accordance with our Core Values.

Senior Revenue Analyst
Salary Range: $80,000.00 To $90,000.00 Annually

Primary Function: The Senior Revenue Analyst is responsible for institution-wide revenue management. The analyst supports the Advancement function to track revenue completeness, financial reporting and administration of grants, and restriction tracking.

Education/Training/Experience:

• Bachelor’s degree in Accounting or related field.
• 5 years’ experience in general accounting required, to include 2 years of non-profit grant experience.
• Intermediate computer skills working with integrated general ledger and fundraising software.
• Advanced knowledge of Microsoft Office Suite (with an emphasis on Excel).
• Ability to develop strong partnerships with internal stakeholders.
• Ability to exercise strong, independent judgement and discretion.
• Strong initiative and ability to manage multiple projects in a timely and accurate manner.

Physical Demand Analysis: 

• Physical Requirements: Lifting up to 10 lbs. 80% of day sitting required.
• Visual Requirements: Extensive computer use and review of documentation.
• Hearing Requirements: Phone use
• Working Conditions: Position operates in an environment that is generally free of noise, dust, temperature extremes or other hazards.

Job Responsibilities:

• Analyze and reconcile contributed and earned income on a monthly basis.
• Maintain reconciliations of assigned accounts.
• Prepare and distribute monthly grant analysis summary and restriction tracking reports.
• Assist Institutional Giving with grant application support and provide input on financial reporting requirements to foundations and other donors who require periodic reports.
• Assist with budget, forecast and projection processes.
• Develop, maintain and distribute ad-hoc reports and financial modeling as needed.
• Assists with year-end audit as assigned.
• Other projects and duties as requested.

Organization-Wide Competencies:

• Effective Resource Use: Develops strategies and makes decisions that use time and resources wisely, manages resources effectively.
• Customer Focus: Demonstrates desire to help or serve others; identifies, anticipates and addresses internal and external needs; does what is necessary to ensure satisfaction.
• Problem-solving: Identifies problems and/or challenges. Weights pros and cons of all possible solutions. Involves other in developing creative solutions to problems. Makes innovative use of computers and other information technology to contribute to problem solving. Produces practical solutions after carefully considering risks and alternatives. Willingly incorporates new and different information as it becomes available.    
• Relationship building: Effectively builds and maintains harmonious, professional, respectful and productive relationships within The Barnes Foundation, professional field and community. Effectively works in a team setting. Communicates honestly and directly; shows diplomacy and tact. Uses appropriate channels of communication.
• Professional Presentation: Complies with organization policy and procedure. Demonstrates self-awareness and understanding of others; listens well; perceives emotions, concerns and interests accurately, and uses these skills to advance The Barnes Foundation mission; creates a healthy work environment; shows composure’ respects people of different cultures, ages and genders.
• Active Learning: Demonstrates curiosity and initiative to seek information; seeks to understand The Barnes Foundation business and outside factors that impact it; learns from best practices and generates fresh approaches; learns from experience and others; acquires skills; seeks feedback and advice resulting in improvement.
• Initiative: Takes calculated risks and does things that are new, different, or out of the box when necessary to reach goals, speaks up, asserts oneself, makes tough decisions in a timely manner; takes responsibility for outcomes.
• Ethics: Demonstrates ethical business practices; demonstrates and conducts oneself in a manner consistent with the organization’s mission statement and core values.
• Promotes the continuous growth of the Barnes Foundation.
• Interacts and communicates with fellow employees in a manner that promotes a harmonious and cooperative working environment in accordance with our Core Values.

Accounts Payable Coordinator
Salary Range: $27.00 To $27.00 Hourly

Primary Function: The Accounts Payable Coordinator is responsible for the accounts payable function for all Barnes departments. The coordinator reviews, codes, and processes all requests for payments, and supports other Finance Department activities.

Weekly Schedule: 20 hours per week, Tuesdays required.

Education/Training/Experience: 

• High school diploma or equivalent.
• 5 years of work experience in accounts payable and customer service.
• Intermediate computer skills working with an integrated accounts payable package, such as MIP.
• Intermediate experience using Microsoft Office suite.
• Strong typing and 10-key calculator speed.
• Strong attention to detail, organization, and planning skills.

Physical Demand Analysis: 

• Physical Requirements: Lifting up to 10 lbs. 80% of day sitting required.
• Visual Requirements: Extensive computer use and review of documentation.
• Hearing Requirements: Phone use
• Working Conditions: The position operates in an environment that is generally free of noise, dust, temperature extremes, or other hazards.

Job Responsibilities:

• Processes accounts payable in an accurate and timely manner on a bi-weekly basis, ensuring the items to be paid are authorized, properly coded, and recorded in MIP.
• Sorts vendor mail, distributing mail to the appropriate department for processing.
• Prepares Cash Requirement listing for all payment types.
• Processes and distributes bi-weekly checks, drafts & ACH payments.
• Files accounts payable documentation promptly and accurately.
• Documents and presents voided checks to the Accounting Manager for processing.
• Prepares monthly sales tax reports for review/approval, then processes electronic payment.
• Prepares parking tax reports and payments.
• Validates and processes petty cash requests, safeguarding the lockbox at all times, and performing reconciliation on a quarterly and as-needed basis.
• Performs company credit card verifications. 
• Prepares organizational credit applications.
• Obtains W-9s for all non-corporate vendors, and maintains current filing.
• Prepares 1099s ensuring delivery by regulatory deadline.
• Prepares and sends 1096 transmittal by deadline.
• Courteously answers questions, resolves concerns, and provides training for Barnes staff.
• Maintains the highest level of confidentiality and integrity in dealing with sensitive information.
• Performs other duties as requested.

Organization-Wide Competencies:

• Effective Resource Use: Develops strategies and makes decisions that use time and resources wisely, and manage resources effectively.
• Customer Focus: Demonstrates a desire to help or serve others; identifies, anticipates, and addresses internal and external needs; does what is necessary to ensure satisfaction.
• Problem-solving: Identifies problems and/or challenges. Considers the pros and cons of all possible solutions. Involves others in developing creative solutions to problems. Makes innovative use of computers and other information technology to contribute to problem-solving. Produces practical solutions after carefully considering risks and alternatives. Willingly incorporates new and different information as it becomes available. 
• Relationship Building: Effectively builds and maintains harmonious, professional, respectful, and productive relationships within The Barnes Foundation, professional field, and community. Effectively works in a team setting. Communicates honestly and directly; shows diplomacy and tact. Uses appropriate channels of communication.
• Professional Presentation: Complies with organization policy and procedure. Demonstrates self-awareness and understanding of others; listens well; perceives emotions, concerns, and interests accurately, and uses these skills to advance The Barnes Foundation mission; creates a healthy work environment; shows composure’ and respects people of different cultures, ages, and genders.
• Active Learning: Demonstrates curiosity and initiative to seek information; seeks to understand The Barnes Foundation business and outside factors that impact it; learns from best practices and generates fresh approaches; learns from experience and others; acquires skills; seeks feedback and advice resulting in improvement.
• Initiative: Takes calculated risks and does things that are new, different, or out of the box when necessary to reach goals, speaks up, asserts oneself, makes tough decisions promptly; takes responsibility for outcomes.
• Ethics: Demonstrates ethical business practices; demonstrates and conducts oneself in a manner consistent with the organization’s mission statement and core values.
• Promotes the continuous growth of the Barnes Foundation.
• Interacts and communicates with fellow employees in a manner that promotes a harmonious and cooperative working environment in accordance with our Core Values.

Director of Development Services
Management
Salary Range: $95,000.00 To $105,000.00 Annually

Primary Function: The Director of Development Services collaborates with the Deputy Director for Advancement and Development leadership staff in the overall planning, integration, and oversight and the administration of development information and related systems of institutional donor and constituent-related communications and stewardship programs. S/he is an advancement resource for all Foundation business units and serves as a fundraising advocate for the organization with both its internal and external constituents. 

Education/Training/Experience: 

• Bachelor’s degree and at least five years’ experience in nonprofit management, fund development, donor relations, and stewardship, or fund-raising administration roles. At least two years of experience in developing and tracking relationships with high-level donors.
• Demonstrated leadership including
  • Financial and project management experience 
  • Effectively organizing fundraising activities including, prioritizing prospects, and contributing to high-level gift strategy
  • Capital campaign experience.
• Advanced knowledge of and expertise in database administration including
  • Demonstrated proficiency in Salesforce CRM at an advanced level in a nonprofit environment
  • Familiarity with ACME or other ticketing software and/or CRM systems
  • Advanced querying skills using SQL or equivalent tools.
• Advanced skills in Microsoft Office, Excel, and PowerPoint.
• Leadership including the interpersonal and professional skills necessary to manage staff and work effectively with all foundation constituents.
• Excellent personal organizational, communication skills, analytical reasoning skills, and demonstrated ability to manage multiple tasks and to prioritize.

Physical Demand Analysis:  

• Physical Requirements: Lifting up to 10 lbs. 80% of day sitting required.
• Visual Requirements: Extensive computer use.
• Hearing Requirements: Phone use
• Working Conditions: The position operates in an environment that is generally free of noise, dust, temperature extremes, or other hazards.

Job Responsibilities:
Development Administration and Information Management

• Directs and monitors donation management and compliance through design, implementation, and maintenance of development information systems (e.g., Salesforce CRM) and develops automated processes to meet the needs of the department and the foundation.
• Serves as liaison to Finance Department for 
• Processing all gifts including gifts of securities, regular reconciliation of general ledger reports; and establishing inter-departmental operating budget controls.
• Projections and reconciliations of special project budgets, including those funded by the current and future campaigns and other sources.
• Supervises the process of gift and gift pledge acknowledgment.
• Works with internal and external partners in conjunction with the Planned Giving Program.
• Oversees pledge fulfillment processes. 
• Directs and monitors database management and maintenance for efficiency and accuracy of donation and constituent processing.
• Monitors the integrity of the information contained in the database and determines how to translate data into usable, actionable information to formulate and execute a fundraising strategy.
• Ensures compliance with constituent management policies and procedures.
• Maximizes coordination between Salesforce CRM and other systems, including ticketing systems and e-communications software to advance fundraising outcomes and tracking/analysis of constituent participation.
• Ensures compliance with data privacy regulations and uses cybersecurity and donor communications best practices.
• Identifies opportunities for efficiency and automation in workflows and data management.

Prospect Development and Information Management

• Develops and identifies reporting tools to track fundraising/campaign progress including dashboards, management, board, and committee reports.
• Develops and maintains database structure to support campaign initiatives and annual solicitations.
• Manages the identification and research of individual, corporate, and foundation prospects, both proactively and in response to trustee or staff requests; supervises and trains development staff to support best practices in prospect management and research to comply with internal prospect management systems.
• Oversees the prospect management system and related documentation, updating accordingly.
• Ensures call reports, cultivation, and solicitation activities are recorded properly in the database in accordance with policy and the Moves Management system for efficient portfolio management and reporting.
• Administers a centralized process for prospect and interested-party name capture, interest coding, and retrieval for future use; oversees regular prospect review tracking, meetings, and follow-up reports.
• Manages the design and implementation of effective prospect briefing and tracking materials for prospect review sessions and for use by executive staff, trustees, and other fundraisers.
• Provide current information about prospects and donors at briefings and to staff/volunteers.
• Oversees the maintenance of the prospect research library.
• Identifies opportunities for efficiency and automation in data management and reporting processes.

Donor and Constituent Relations, Communications, and Publications 

• Monitors and assists with the fulfillment of reporting obligations to funders for individual and institutional donations.
• Creates and monitors templates and protocols for effective and consistent acknowledgment, solicitation, and billing/pledge agreement communications, with special attention to communications between the Executive Director, the Deputy Director for Advancement, and Trustees with top prospects.
• Collaborates on the creation, design, and execution of constituent, stakeholder, and donor publications and communications such as, but not limited to, the annual report, annual “thank you” brochure, and endowment reports.
• Supports institution-wide development of guest lists and invitation mailings for special events.
• Develop methodologies and systems of internal communication that increase efficiency, frequency, and transparency of organizational knowledge sharing so that data and collateral acquisition, creation, refinement, storage, transfer, and sharing support and maximize fund-raising efforts. Oversees this system and motivates/trains people to participate within the Advancement department and institution.

Advancement Committee and Special Project Support

• Manages campaign, donor, and trustee annual giving solicitation, billing, and acknowledgment processes.
• Collaborates with and supports Planned Giving Program marketing and solicitations; serves as a liaison regarding Charitable Gift Annuities with vendor and finance office.
• Manages and collaborates with the Campaign and Stewardship Manager on gift agreements, donor recognition, and events.
• Performs other duties as requested.

Managerial Competencies: 

• Demonstrates the ability to monitor, supervise, and hold accountable all employees in the areas of attendance, completion of documentation, ADP, and implementation of all company policies, procedures, and protocols. 
• Supervises and meets regularly with all direct reports to review operational metrics and provide ongoing guidance; documents constructive feedback regarding job-specific functions, responsibilities, and competencies. 
• Maintains written documentation of supervision for oversight and review by other parties as appropriate.
• Maintains a productive team environment through effective communication, staff appreciation, and other activities that yield a high level of employee engagement to support and preserve the employee’s interest in working for the Barnes Foundation.

 
Organization-Wide Competencies:

• Effective Resource Use: Develops strategies and makes decisions that use time and resources wisely, and manage resources effectively.
• Customer Focus: Demonstrates a desire to help or serve others; identifies, anticipates, and addresses internal and external needs; does what is necessary to ensure satisfaction.
• Problem-solving: Identifies problems and/or challenges.    Weigh the pros and cons of all possible solutions. Involves others in developing creative solutions to problems. Makes innovative use of computers and other information technology to contribute to problem-solving. Produces practical solutions after carefully considering risks and alternatives. Willingly incorporates new and different information as it becomes available.    
• Relationship Building: Effectively builds and maintains harmonious, professional, respectful, and productive relationships within The Barnes Foundation, professional field, and community. Effectively works in a team setting. Communicates honestly and directly; shows diplomacy and tact.    Uses appropriate channels of communication.
• Professional Presentation: Complies with organization policy and procedure. Demonstrates self-awareness and understanding of others; listens well; perceives emotions, concerns, and interests accurately, and uses these skills to advance The Barnes Foundation mission; creates a healthy work environment; shows composure’ and respects people of different cultures, ages, and genders.
• Active Learning: Demonstrates curiosity and initiative to seek information; seeks to understand The Barnes Foundation business and outside factors that impact it; learns from best practices and generates fresh approaches; learns from experience and others; acquires skills; seeks feedback and advice resulting in improvement.
• Initiative: Takes calculated risks and does things that are new, different, or out of the box when necessary to reach goals, speaks up, asserts oneself, makes tough decisions promptly; takes responsibility for outcomes.
• Ethics: Demonstrates ethical business practices; demonstrates and conducts oneself in a manner consistent with the organization’s mission statement and core values.
• Promotes the continuous growth of the Barnes Foundation.
• Interacts and communicates with fellow employees in a manner that promotes a harmonious and cooperative working environment in accordance with our Core Values.

Deputy Director for Human Resources & Chief Diversity Officer
Senior Management
Salary Range: $200,000.00 To $220,000.00 Annually

Primary Function: The Deputy Director for Human Resources and Chief Diversity Officer is a key member of the leadership team at Barnes and serves as a trusted advisor and business partner to all levels of staff within the institution. The Deputy Director for Human Resources and Chief Diversity Officer is responsible for overseeing the Human Resources department and the development and implementation of human resources (HR) and diversity, equity, inclusion, and accessibility (DEIA) strategies, systems and policies, plans and services, including recruitment, orientation, training, benefits management, succession planning, compensation, employee relations, diversity equity inclusion and accessibility, compliance with state and federal labor laws, employment practices and procedures, conflict resolution and incident documentation, etc. This role provides leadership and coaching needed to enhance the skills and abilities of all leaders to work cohesively and to align HR and DEIA strategies and practices with the institution’s mission, vision, values, and strategic plan. The Deputy Director for Human Resources and Chief Diversity Officer will provide strategic HR and DEIA leadership in coordination with the executive management team.

Education/Training/Experience: 

• Bachelor’s Degree in Business, Management, Human Resources, or related field; Master’s degree preferred.
• Ten years of experience in human resources with increasing supervisory responsibilities.
• Experience within an educational, arts & culture, or non-profit organization a plus.
• Demonstrated strong working knowledge of critical human resource functions including strategic business management, workforce planning, and employment, compensation and benefits, risk management, employee and labor relations, HR compliance and best practices, and HR technology; preferably with ADP WorkforceNow. 
• Excellent interpersonal skills resulting in a proven track record of developing and maintaining collaborative relationships with all levels of management and staff. 
• Demonstrated financial, budget, and project management experience 
• Demonstrated sound judgment and integrity with the ability to analyze a situation, determine actionable solutions, and implement those solutions effectively. 
• Advanced skills in Microsoft Office, Excel, and PowerPoint
• Leadership, including the interpersonal and professional skills necessary to manage staff and work effectively with all individuals doing business with The Barnes. 
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills 
• Demonstrated ability to manage multiple tasks and to prioritize
• Strong analytical, strategic thinking, and reasoning skills 

Licenses/Certifications:  PHR or SHRM-CP required; SPHR or SHRM-SCP preferred.

Physical Demand Analysis: 

• Physical Requirements: Lifting up to 10 lbs. 80% of day sitting required.
• Visual Requirements: Extensive computer use.
• Hearing Requirements: Phone use
• Working Conditions: The position operates in an environment that is generally free of noise, dust, temperature extremes, or other hazards.

Job Specific Competencies:

• Serve as a resource to senior management on organizational strategy development as it relates to the workforce at the institution
• Demonstrate a commitment to equity, excellence, and high expectations for all staff, volunteers, and contractors by creating organizational policies and structures that remove barriers and foster inclusion for everyone
• Design and execute effective strategies to fulfill the Barnes’s commitment to diversity, equity, and inclusion  
• Collaborate with departments and senior leadership across the institution to ensure that Barnes provides a workplace environment that is welcoming, supportive, and inclusive for all staff and a visitor experience that reflects best practices in diversity, equity, and inclusion 
• Develops robust policy and communicates the value of diversity, equity, and inclusion to employees, volunteers, contractors, and external stakeholders
• Ensures the institution develops a high-performing, mission-driven culture by strategically gauging staff morale, addressing organizational issues while providing HR solutions and increasing institutional effectiveness and health 
• Participates in strategic planning for the institution. Provides leadership and consulting support to senior leadership and management on matters of reinforcing culture, setting goals, developing policy, and implementing strategic objectives. Aligns organizational structure, roles, and responsibilities to achieve goals
• Collaborate with all levels of management to foster a diverse workforce and inclusive culture through recruitment, programming, and employee activities that bring staff together
• Manage the human resources function consisting of the Director of Human Resources and Human Resources Manager to ensure that all projects, initiatives, and day-to-day tasks are performed in a compliant, timely, accurate, and efficient manner
• Provide professional development to human resources staff to increase the team member’s value within the institution
• Guide management with relationship to workforce planning and organizational structure. This includes determining actionable solutions for restructuring if needed and implementing any identified additions or reductions to staff in an efficient, timely, and compliant manner
• Foster excellent relationships with managers to serve as a proactive partner by providing coaching and facilitating discussions related to performance management, employee relations, and policy interpretation
• Promptly address any employee complaints by conducting a thorough investigation, making appropriate recommendations to senior leadership, and following through with all employees involved
• Maintain all levels of employment-related compliance within the institution. This includes but is not limited to the employee handbook and related employment policies, labor law postings, reporting (OSHA, EEO, internal), risk management, health and welfare benefits, retirement plan, employee files and documentation, and any other required employee communications. Serve as a member of the Safety Committee.
• Oversees compensation and benefits programs, including job description and classification, salary structure, and salary adjustments. Assesses the competitiveness of human resources programs and practices against the relevant markets and makes recommendations for improvements and changes. Oversee benefit plan communication, enrollment, administration, and changes
• Works with the Executive Director, General Counsel, and the Foundation’s Board of Trustees to review executive compensation, facilitate the Executive Director annual review, and propose recommendations for institutional salary increases including senior leadership
• Strategizes talent management, including staff training and leadership development, retention, recognition, employee communication, and career development. Supervises employee training programs that address, assess, and evaluate the training and staff development needs of the institution and increase the skills of employees. This includes developing/implementing management training to help department managers lead a diverse workforce
• Maintain communication resources for employees that are easily accessible and provide employees with information that will help them perform their jobs and achieve positive job satisfaction.
• Serve as a role model of ethical behavior by consistently conforming to the highest ethical standards and practices.
• All other duties as assigned

Managerial Competencies: 

• Demonstrates the ability to monitor, supervise, and hold accountable all employees in the areas of attendance, completion of documentation, ADP, and implementation of all company policies, procedures, and protocols. 
• Supervises and meets regularly with all direct reports to review operational metrics and provide ongoing guidance; documents constructive feedback regarding job-specific functions, responsibilities, and competencies. 
• Maintains written documentation of supervision for oversight and review by other parties as appropriate.
• Maintains a stable, productive team environment through effective communication, staff appreciation, and other activities that yield a high level of employee engagement to support and preserve the employee’s interest in working for The Barnes Foundation.

Organization-Wide Competencies:

• Effective Resource Use: Develops strategies and makes decisions that use time and resources wisely, and manage resources effectively.
• Customer Focus: Demonstrates a desire to help or serve others; identifies, anticipates, and addresses internal and external needs; does what is necessary to ensure satisfaction.
• Problem-solving: Identifies problems and/or challenges. We weigh the pros and cons of all possible solutions.    Involves others in developing creative solutions to problems. Makes innovative use of computers and other information technology to contribute to problem-solving. Produces practical solutions after carefully considering risks and alternatives. Willingly incorporates new and different information as it becomes available.    
• Relationship Building: Effectively builds and maintains harmonious, professional, respectful, and productive relationships within The Barnes Foundation, professional field, and community. Effectively works in a team setting. Communicates honestly and directly; shows diplomacy and tact.    Uses appropriate channels of communication.
• Professional Presentation: Complies with organization policy and procedure. Demonstrates self-awareness and understanding of others; listens well; perceives emotions, concerns, and interests accurately, and uses these skills to advance The Barnes Foundation mission; creates a healthy work environment; shows composure; and respects people of different cultures, ages, and genders.
• Active Learning: Demonstrates curiosity and initiative to seek information; seeks to understand The Barnes Foundation business and outside factors that impact it; learns from best practices and generates fresh approaches; learns from experience and others; acquires skills; seeks feedback and advice resulting in improvement.
• Initiative: Takes calculated risks and does things that are new, different, or out of the box when necessary to reach goals, speaks up, asserts oneself, makes tough decisions promptly; takes responsibility for outcomes.
• Ethics: Demonstrates ethical business practices; demonstrates and conducts oneself in a manner consistent with the organization’s mission statement and core values.
• Promotes the continuous growth of the Barnes Foundation.
• Interacts and communicates with fellow employees in a manner that promotes a harmonious and cooperative working environment in accordance with our Core Values.

Development Data and Gift Management Analyst
Full Time
Philadelphia, PA, US
Salary Range: $50,000 To 55,000 Annually
 
The Development Data and Gift Management Analyst supports the fundraising efforts of the Barnes Foundation by providing data management, reporting, and analytic support in the areas of gift and data entry, constituency data collection, and knowledge management. This position also supports the development department by posting gifts according to department policy, maintaining data integrity, and adding new data to the database. Over a year, the duties of this position can generally be understood as 50% gift processing, 25% data integrity, 25% development operations, and other duties. These duties vary based on Advancement department activities ongoing throughout the year.

Education/Training/Experience: 

• Bachelor’s degree. 
• The full-time equivalent of three to five years of related professional experience; experience in a development or finance office or related field required.
• Experience preferred with database applications and their reporting tools; Salesforce, Apsona, Raiser’s Edge 7 (“RE”), Raiser’s Edge NXT, Tessitura, Altru, or similar platforms. SQL knowledge OR ticketing service software is also helpful. 
• Experience with Jira project management, or other tools that support agile methodologies.
• Skilled in Microsoft Office with advanced working knowledge of Excel and Word and the ability to use them to draft and publish new or edit existing documents and reports including pivot tables.
• Experience using or willingness to learn Microsoft Teams. 
• Experience creating database queries, reviewing, interpreting, and synthesizing a large volume of data into clear, concise communication.
• Knowledge of the principles, methods, and practices of the fundraising profession in general; knowledge of techniques and resources in the fields of philanthropy, business, or museum management
• Reliably able to handle sensitive and confidential information with integrity and a detail-oriented and resourceful problem-solving approach.
• An inquisitive nature, strong track record of creative problem solving, self-motivated, and comfortable working both independently and collaboratively as a team in a fast-paced, deadline-oriented environment.

Physical Demand Analysis:  

• Physical Requirements: Lifting to 10 lbs. 80% of day sitting required.
• Visual Requirements: Extensive computer use.
• Hearing Requirements: Phone use
• Working Conditions: The position operates in an environment that is generally free of noise, dust, temperature extremes, or other hazards.

Job Specific Competencies:
 
Gift Processing (50%):

• Collects donations received by Development and other departments; evaluates, sorts, and batches all donations made to the Barnes Foundation daily for entry into the system. Confirms receipt of donations and applies gifts appropriately to donor records.
• Works directly with the Finance Office through daily/weekly gift reports, annual audits, and as needed, entering gifts received outside the normal course of business; assists in performing weekly and monthly reconciliation.
• Creates and maintains all Campaigns and codes in Salesforce by appropriate taxonomy and fundraising initiatives; collaborates with appropriate development officer and with the Finance Office when needed. 
• Works closely with the Membership program to ensure that all solicitation, benefits, and other pertinent information is captured on constituent profile records. 
• Scans documents and uploads to Salesforce or to TEAMS as required.
• Receives all returned mail and enters or distributes for entry and updates as appropriate.

 
Data Integrity (25%):

• Maintains and creates Salesforce records with accurate names, constituent categories, phones, emails, addresses, salutations, relationships, interests, education, and other attribute qualities related to constituent profiles. 
• Coordinates and maintains the necessary coding associated with key predictors assigned to a constituent record for use in segmentation for appeals, event attendance, and data models.
• Performs routine data imports and updates in mass or individually including prospect wealth and analytic screenings, address appends, and other data points as contracted with 3^rd party vendor. 
• Collaborates with the Director of Development Services and IT Business Systems to automate the flow of data between various system software including Acme ticketing, Acoustic, and Salesforce. 
• Suggests changes in procedures for improved efficiency; implements changes to office procedures as directed by the development services staff as needed; maintains procedure manuals related to areas of responsibility; advises other staff as appropriate on administrative procedures.

 
Development Operations and Other Duties (25%):

• Generates reporting on all Development activity for all internal audiences, board of trustee and committee meetings, and reporting obligations to funders for individual and institutional donations. 
• Supports donor recognition process by executing reporting and generating lists for donor reports and listings for annual reports, donor communications, mailings, and on-site publications and signage.
• Supports onboarding of new Development staff members by providing access, training, and use of database and other software applications. 
• Supports donation management and compliance with department policy and procedures. Includes creating coding, creating dashboards, and oversight of donation integrity measures, such as tracking funding restrictions or ensuring fund codes and appeal codes are applied correctly.

 
Organization-Wide Competencies:
 

• Effective Resource Use: Develops strategies and makes decisions that use time and resources wisely, and manage resources effectively.
• Customer Focus: Demonstrates a desire to help or serve others; identifies, anticipates, and addresses internal and external needs; does what is necessary to ensure satisfaction.
• Problem-solving: Identifies problems and/or challenges.    Weigh the pros and cons of all possible solutions. Involves others in developing creative solutions to problems. Makes innovative use of computers and other information technology to contribute to problem-solving. Produces practical solutions after carefully considering risks and alternatives. Willingly incorporates new and different information as it becomes available.    
• Relationship Building: Effectively builds and maintains harmonious, professional, respectful, and productive relationships within The Barnes Foundation, professional field, and community. Effectively works in a team setting. Communicates honestly and directly; shows diplomacy and tact.    Uses appropriate channels of communication.
• Professional Presentation: Complies with organization policy and procedure. Demonstrates self-awareness and understanding of others; listens well; perceives emotions, concerns, and interests accurately, and uses these skills to advance The Barnes Foundation mission; creates a healthy work environment; shows composure; and respects people of different cultures, ages, and genders.
• Active Learning: Demonstrates curiosity and initiative to seek information; seeks to understand The Barnes Foundation business and outside factors that impact it; learns from best practices and generates fresh approaches; learns from experience and others; acquires skills; seeks feedback and advice resulting in improvement.
• Initiative: Takes calculated risks and does things that are new, different, or out of the box when necessary to reach goals, speaks up, asserts oneself, makes tough decisions promptly; takes responsibility for outcomes.
• Ethics: Demonstrates ethical business practices; demonstrates and conducts oneself in a manner consistent with the organization’s mission statement and core values.
• Promotes the continuous growth of the Barnes Foundation.
• Interacts and communicates with fellow employees in a manner that promotes a harmonious and cooperative working environment by our Core Values.

The Barnes Foundation
On-Call Audio-Visual Technician 
Position Reports To Director of AV Services                                 
Exempt/Non:  Non-exempt
Salary: $19.55 Hourly

Primary Function: Handles the setup, breakdown, and operation of Audio, Video, and Lighting equipment at the Barnes Foundation used for live and virtual art lectures, musical performances, and client events including corporate retreats and weddings. Ensures that complete customer satisfaction is achieved and is accountable for all inventory before, during, and after each event.

Education/Training/Experience: 

• High School Diploma required. An associate degree is a plus. 
• 1 year of experience as an A/V Technician
• Intermediate computer problem-solving skills, including operational competency in Microsoft Office and Teams
• Strong customer service skills
• Reliable, high level of personal integrity

Physical Demand Analysis:  

• Physical Requirements: Lifting to 75 lbs. 50% of day sitting required.
• Visual Requirements: Extensive computer and AV equipment operation.
• Hearing Requirements: Extensive Audio Mixing, headset, and phone use.
• Working Conditions: Works in an environment that can experience high-volume music.

Job Specific Competencies:

• Customer service-based work ethic.
• Demonstrates basic operational ability to set up, operate, and troubleshoot AV equipment and software issues.
• Handles equipment challenges and changes in a timely and professional manner. 
• Given training in Barnes EMS (Event Management System) service orders; able to determine the equipment list and schedule of events.
• Respect the Barnes work culture and adhere to all security procedures and safety measures in cooperation with other departments, especially Events, Facilities, Conservation, and Guest Protection Services. 
• Performs other duties as requested.

Organization-Wide Competencies:

• Effective Resource Use: Develops strategies and makes decisions that use time and resources wisely, and manage resources effectively.
• Customer Focus: Demonstrates a desire to help or serve others; identifies, anticipates, and addresses internal and external needs; does what is necessary to ensure satisfaction.
• Problem-solving: Identifies problems and/or challenges. Weigh the pros and cons of all possible solutions. Involves others in developing creative solutions to problems. Makes innovative use of computers and other information technology to contribute to problem-solving. Produces practical solutions after carefully considering risks and alternatives. Willingly incorporates new and different information as it becomes available.    
• Relationship Building: Effectively builds and maintains harmonious, professional, respectful, and productive relationships within The Barnes Foundation, professional field, and community. Effectively works in a team setting. Communicates honestly and directly; shows diplomacy and tact. Uses appropriate channels of communication.
• Professional Presentation:  Complies with organization policy and procedure. Demonstrates self-awareness and understanding of others; listens well; perceives emotions, concerns, and interests accurately, and uses these skills to advance The Barnes Foundation mission; creates a healthy work environment; shows composure’ and respects people of different cultures, ages, and genders.
• Active Learning:  Demonstrates curiosity and initiative to seek information; seeks to understand The Barnes Foundation business and outside factors that impact it; learns from best practices and generates fresh approaches; learns from experience and others; acquires skills; seeks feedback and advice resulting in improvement.
• Initiative: Takes calculated risks and does things that are new, different, or out of the box when necessary to reach goals, speaks up, asserts oneself, makes tough decisions promptly; takes responsibility for outcomes.
• Ethics:  Demonstrates ethical business practices; demonstrates and conducts oneself in a manner consistent with the organization’s mission statement and core values.
• Promotes the continuous growth of the Barnes Foundation.
• Interacts and communicates with fellow employees in a manner that promotes a harmonious and cooperative working environment by our Core Values.

The Development Coordinator supports the Circles program in acquiring, renewing, upgrading, and stewarding members at all levels of support for the Barnes. This position is integral to providing the highest level of customer service to our lead individual members and also facilitates the monthly and quarterly renewal cycles for the Circles program. Additionally, the Coordinator works with the Corporate Programs Manager to assist with communications and customer service for Corporate Council members. The Coordinator is responsible for producing and executing strong communications with members, maintaining data and reporting regarding these membership programs, and researching current members and prospects. This position will help organize and execute a robust calendar of related events and member programs and work closely with volunteer leadership committees. The Coordinator will report to the Director of Individual Giving, with additional oversight from the Corporate Programs Manager as needed.
____________________________
Education/Training/Experience:   
Required:

• Bachelor of Arts, preferably in Communications, Marketing, Business, Fundraising, or Art History, or Associate’s Degree with two or more years of related work experience.
• Strong skills in Microsoft Office, Excel, and PowerPoint. Ability to pick up new software quickly and accurately.
• Strong interpersonal and professional skills necessary to work effectively with all Barnes Foundation constituents, especially major donors and organizational stakeholders.
• Excellent organizational skills.
• Demonstrated strong interpersonal skills, maturity, good judgment, and professionalism in dress and demeanor; capable of communicating with a diverse range of individuals.
• Ability to write clearly and succinctly, in a manner that appeals to a wide audience and is free from errors.
• Ability to work well independently.
• Ability to manage multiple tasks and to prioritize effectively in a fast-paced environment.

Preferred:

• 2-4 years experience working in a membership, development, or alumni office, museum experience preferred.
• Knowledge of Salesforce.

_____________________
Physical Demand Analysis: 

• Physical Requirements: Lifting to 10 lbs. 80% of day sitting required.
• Visual Requirements: Extensive computer use.
• Hearing Requirements: Phone use.
• Working Conditions: The position operates in an environment that is generally free of noise, dust, temperature extremes, or other hazards

_____________________
Job Responsibilities:
Circles Program Support (75%) Work closely with the Director of Individual Giving to maintain all administrative functions for The Circles, including timely and accurate renewal and acknowledgment cycle, highly personalized customer service, data management, and special event execution.
Coordinates Member Communications:

• Drafts and executes personalized and compelling Circles communications including solicitations, renewals, acknowledgments, invitations, benefit fulfillment, and e-communications in an accurate and timely manner. Performs similar tasks for major gift donors as needed. 
• Creates membership cards for Circles members.
• Develops and executes member acknowledgment, renewal, and monthly e-newsletter schedule – often in collaboration with Marketing, General Membership, and Editorial teams.
• Coordinates with the Editorial Department to ensure current and accurate information about the Circles on the Barnes website.

 
Offers a high level of customer service for Circles members:

• Answers dedicated Circles phone line and responds to donor requests and inquiries via phone, mail, and email promptly.
• Facilitates member renewals and upgrades by phone, email, and web.
• Manages the scheduling of Circles donor visits, private tours, and special requests. Responsible for coordinating VIP visits with the Visitor Services team, submitting names for the daily VIP lists, and overseeing the appropriate assignment of docents for member tours. 
• Oversees schedule for and mailing of all stewardship materials, including for major gift donors as needed.

 
Responsible for data entry into and retrieval from Salesforce:

• Maintains accurate and current donor files in Salesforce.
• Develops and runs membership reports and exports for event invitation mailing lists, e-mail communications, renewal solicitations, acknowledgments, and monthly/annual reporting.
• Supports all fundraising activities by documenting actions and retrieving appropriate cultivation, solicitation, and stewardship strategies in Salesforce.
• Captures ongoing prospect gift strategies, ranking, purpose, size, or timing of proposals in Salesforce.
• Prepares monthly departmental reporting for the Circles program independently and in a timely and accurate manner.

 
Assists with the coordination of member events:

• Handles administrative duties and logistics as needed in coordination with development, special events, and AV teams.
• Supports development of guest lists and invitation mailings for stewardship, cultivation, and special events.
• Maintains member event registrations and produces guest lists.
• Provide support at member events and additional Development events, as needed. 
• Manages post-event reporting and coordinates post-event follow-up for individual attendees.
• Works evening and weekend events, as needed.
• Researches and identifies members and prospects in conjunction with Development Services, in response to staff requests. 
• Performs other duties as requested.

Corporate Engagement Support (25%) Work closely with the Corporate Program Manager to assist with any corporate tours, events, and other corporate engagement and donor recognition activities, as needed.

• Corporate Acknowledgements (weekly)
  1. Prepare and print acknowledgment letters, print ticket vouchers, membership cards, and other renewal materials and mail every week
• Corporate Council e-communications (monthly)
  1. Drafts and executes monthly eNews for Corporate Council audience
  2. Assists with the occasional creation and execution of e-communications (e.g. event invitations)
• Monitor the Corporate Council inbox and phone line (ongoing)
  1. Assist with any requests for tours, tickets, event registrations, and other customer service-related queries that come through these channels
  2. Elevate higher-level requests to the CPM as needed 
• Corporate event support (ongoing)
  1. Support efforts around CLB, YPLB, PAC meetings, and other Corporate events as necessary including RSVP maintenance, event planning, and day-of support

Organization-Wide Competencies:

• Effective Resource Use: Develops strategies and makes decisions that use time and resources wisely, and manage resources effectively.
• Customer Focus: Demonstrates a desire to help or serve others; identifies, anticipates, and addresses internal and external needs; does what is necessary to ensure satisfaction.
• Problem-solving: Identifies problems and/or challenges. Weigh the pros and cons of all possible solutions. Involves others in developing creative solutions to problems. Makes innovative use of computers and other information technology to contribute to problem-solving. Produces practical solutions after carefully considering risks and alternatives. Willingly incorporates new and different information as it becomes available. 
• Relationship Building: Effectively builds and maintains harmonious, professional, respectful, and productive relationships within The Barnes Foundation, professional field, and community. Effectively works in a team setting. Communicates honestly and directly; shows diplomacy and tact. Uses appropriate channels of communication.
• Professional Presentation: Complies with organization policy and procedure. Demonstrates self-awareness and understanding of others; listens well; perceives emotions, concerns, and interests accurately, and uses these skills to advance The Barnes Foundation mission; creates a healthy work environment; shows composure; and respects people of different cultures, ages, and genders.
• Active Learning: Demonstrates curiosity and initiative to seek information; seeks to understand The Barnes Foundation business and outside factors that impact it; learns from best practices and generates fresh approaches; learns from experience and others; acquires skills; seeks feedback and advice resulting in improvement.
• Initiative: Takes calculated risks and does things that are new, different, or out of the box when necessary to reach goals, speaks up, asserts oneself, makes tough decisions promptly; takes responsibility for outcomes.
• Ethics: Demonstrates ethical business practices; demonstrates and conducts oneself in a manner consistent with the organization’s mission statement and core values.
• Promotes the continuous growth of the Barnes Foundation.
• Interacts and communicates with fellow employees in a manner that promotes a harmonious and cooperative working environment under our Core Values.

Salary Range: $ 46,000.00 to $ 49,000.00 annually, plus a generous benefits package.
Hybrid Work: (3) days/week on-site at the Barnes, and up to (2) days/week remote work available.

Apply at: www.barnesfoundation.org/careers-and-volunteering